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Import QuickBooks Data to Google Sheets

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In this guide, we’ll walk through how to pull QuickBooks data data directly into Google Sheets, using the API Connector add-on for Sheets.

Contents

Before You Begin

Click here to install the API Connector add-on from the Google Marketplace.

Part 1: Connect to the QuickBooks API

The easiest way to get started with the QuickBooks API is through API Connector’s built-in integration.

  1. Select QuickBooks from the drop-down list of applications
    quickbooks-application
  2. Under Authorization, click Connect to QuickBooks
    quickbooks-authorization
  3. You will be directed to Intuit.com and asked to accept the connection.
  4. You'll then be returned to your Google Sheet, and can verify that your QuickBooks connection is active in the Connections screen.
    quickbooks-connected

Part 2: Pull Data from QuickBooks to Sheets

Now that we’re connected, let’s pull some data into Sheets.

  1. Under Endpoint, choose an endpoint. Let’s start by querying accounts.
    quickbooks-endpoints
  2. Enter your company ID in the company_id parameter. To get your company ID, click the Gear icon in the top right corner of your navigation bar while logged into QuickBooks, and navigate to Billing and Subscription. You'll see your company ID listed at the top:quickbooks-img4
  3. Select a destination sheet, name your request, and click Run.
    quickbooks-response

Part 3: Create a Custom API Request

Alternatively, you can run your own custom requests instead of using API Connector’s pre-built integration, using any of the requests shown in the API documentation. This is useful for more advanced queries that include filters, pagination, and other elements not yet supported by our preset integration. Here's an example request setup:

  • ApplicationCustom
  • MethodGET
  • Request URLhttps://quickbooks.api.intuit.com/v3/company/9130355007498326/query?query=SELECT * FROM Item WHERE Metadata.LastUpdatedTime >= '2022-01-01' STARTPOSITION 1 MAXRESULTS 1000&minorversion=65
  • OAuthQuickbooks
  • Headers:
    • Content-type:application/json

quickbooks-response1

Part 4: Other Reports

By default, several of Quickbook's reports come through in a format that doesn't work well with the tabular nature of sheets, so they haven't yet been added to API Connector's list of preset endpoints. We'll add some automated pre-processing for this in the near future, but for now you can grab this data with custom requests, and clean them up with a JMESPath expression. Here are some examples:

P&L Report

  • ApplicationCustom
  • MethodGET
  • Request URLhttps://quickbooks.api.intuit.com/v3/company/YOUR_COMPANY_ID/reports/ProfitAndLoss?start_date=2022-01-01&end_date=2022-12-31
  • OAuthQuickbooks
  • Headers:
    • Content-type:application/json
  • JMESPath: Rows.Row[].Rows.Row[].ColData.{account:[0],money:[1]}

TransactionList Report

  • ApplicationCustom
  • MethodGET
  • Request URL https://quickbooks.api.intuit.com/v3/company/YOUR_COMPANY_ID/reports/TransactionList?start_date=2022-01-01&end_date=2022-12-31&group_by=Customer
  • OAuthQuickbooks
  • Headers:
    • Content-type:application/json
  • JMESPath: Rows.Row[].Rows.Row[].ColData.{tx_date:[0],txn_type:[1],doc_num:[2],is_no_post:[3],name:[4],memo:[5],account_name:[6],other_account:[7],subt_nat_amount:[8]}

Part 5: Handle Pagination

By default, QuickBooks will only return 100 records at a time, as described in their documentation.
quickbooks-img9

To get more, use the STARTPOSITION and MAXRESULTS parameters as shown below. MAXRESULTS accepts any number up to 1000.
quickbooks-img10

These URLs can be stacked to retrieve multiple blocks of 1000 (info: Multi-Query Requests), e.g.

  • https://quickbooks.api.intuit.com/v3/company/111111111/query?query=SELECT * FROM Invoices STARTPOSITION 1 MAXRESULTS 1000
  • https://quickbooks.api.intuit.com/v3/company/111111111/query?query=SELECT * FROM Invoices STARTPOSITION 1001 MAXRESULTS 1000
  • https://quickbooks.api.intuit.com/v3/company/111111111/query?query=SELECT * FROM Invoices STARTPOSITION 2001 MAXRESULTS 1000

Part 6: API Documentation

Official API documentation: https://developer.intuit.com/app/developer/qbo/docs/api/accounting/all-entities/account

17 thoughts on “Import QuickBooks Data to Google Sheets”

  1. Hi Ana,

    Did you find how to get invoices from a custom period:

    This is what I was using:

    https://quickbooks.api.intuit.com/v3/company/YOUR_COMPANY_ID/query?query=select * from Invoice Item MAXRESULTS 1000

    Reply
      • Awesome, yeah that looks right to me. Based on their docs you can use MetaData.CreateTime or MetaData.LastUpdatedTime in your query.

      • I saw this example in their docs, does it work for you?
        SELECT * FROM Invoice WHERE MetaData.CreateTime >= '2009-10-14T04:05:05-07:00' AND MetaData.CreateTime <= '2012-10-14T04:05:05-07:00'

      • Hi Ana,

        I used: https://quickbooks.api.intuit.com/v3/company/+++Inputs!C3+++/query?query=SELECT * FROM Invoice WHERE MetaData.CreateTime >= '2021-01-01T00:00:00-00:00' AND MetaData.CreateTime <= '2021-04-01T00:0:00-00:00'

        I get :

        Completed with errors
        - Server responded with an error (400) show response{"Fault":{"Error":[{"Message":"Demande non valide","Detail":"Erreur de validation de demande : value 2021-04-01T00:0:00-00:00 is not valid for property 'MetaData.CreateTime'","code":"4001"}],"type":"ValidationFault"},"time":"2021-04-19T18:04:48.423-07:00"}

        Do you see why?

      • It looks like you've written 2021-04-01T00:0:00 instead of 2021-04-01T00:00:00, adding the 0 should resolve the issue.

    • I don't know much about Quickbooks desktop, but I don't think it will work here since API Connector connects to services on the internet while it sounds like this would be something local on your computer.

      Reply
    • Hi Mike, the QuickBooks integration uses OAuth (aka the "Connect" button) which is only available on the Business plan. If it was working before and now it's not, most likely you were in your 2-week free trial that activates all features.

      Reply
  2. The OAuth function in API Connector appears to only allow one active Quickbooks Online account connection at a time. This is problematic as I would like to pull data from multiple client accounts to my google sheets. Is there anyway to resolve and have two (or more) QBO accounts connected to API Connector at once? I can only toggle back and forth manually with no automatic scheduling.

    Reply
  3. Hi Anna,

    Thank you for the article.
    I need help with querying items, I do get most of the information but not the product Sku.

    How do I go about retrieving everything in items plus the product Sku?

    Hope this makes sense, I'm very new to this.

    Reply
    • Hey Richard, their sample response for the Items endpoint doesn't contain any field named product SKU, there's just an QueryResponse.Item.Id field. I'm wondering if the SKU is the same as the ID, can you please look for the QueryResponse.Item.Id field in your report and see if it contains the SKU?
      Update: I found this useful post that explains that it's related to the API version. By default SKU isn't returned unless you add a minorversion parameter to your request, e.g. minorversion=65.

      Reply

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