Import Harvest Data to Google Sheets – Step by Step Guide

Import Harvest Data to Google Sheets – Step by Step Guide

Last Updated On July 04, 2019
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Harvest is a popular time tracking and invoicing tool that provides numerous integrations, but no official integration for Harvest and Google Sheets. In this guide, we’ll walk through how to pull data from the Harvest API directly into Google Sheets, using the free API Connector add-on. We’ll first get a personal access token from Harvest, and then set up a request to pull in data from Harvest to your spreadsheet.

PART 1: GET YOUR HARVEST PERSONAL ACCESS TOKEN

  1. Sign into Harvest and navigate to their Developer Tools page (https://id.getharvest.com/developers)
  2. Click “Create New Personal Access Token”
    harvest-img1
  3. Give it a name and click “Create Personal Access Token”. You can name it anything, but we’ll call it ‘Google Sheets’ here.
    harvest-img2
  4. You should now see a page containing all your API access details. Congrats! You’re now ready to access the Harvest API. Keep these details handy as we’ll need them in a moment.
    harvest-img3

PART 2: CREATE YOUR API REQUEST


We’ll follow the Harvest API documentation to get time entries.

  • API root: https://api.harvestapp.com/v2
  • Endpoint: /time_entries
  • Parameters: ?page={page number}
    Parameters Example: ?page=1

The ‘page’ parameter is optional but we’ll include it to show how parameters work. Putting it all together, we get the full API Request URL:
https://api.harvestapp.com/v2/time_entries?page=1

We can now enter all our values into API Connector and start importing Harvest data into Google Sheets.

  1. Open up Google Sheets and click Add-ons > API Connector > Create New API Request.
  2. In the Create Request interface, enter the Request URL we just created:
    harvest-img4
  3. Under Headers, enter key-value pairs like this:
    Harvest-Account-Id{Account ID}, e.g. 812345
    AuthorizationBearer {Your Token}, e.g. Bearer 1533312.pt.41xldm_pVgn_d1zo_HvXVUeN0V_LqycGwmiSh8Fkxoautf6SRuPCRNIQP2c-ReFN8xduysKmDt1TltJw_mKwDg
    User-Agent{Token Name} ({Email Address}), e.g. Google Sheets (example@mixedanalytics.com)

    Of course you’ll need to substitute in your own values using the values from your API access details page and your own email address for {Email Address}. (The token in this example has already been deleted). The whole thing should look something like this:

    harvest-img5

  4. Create a new tab. You can call it whatever you like, but here we’ll call it ‘Time Entries p1’. While still in that tab, click ‘Set’ to use that tab as your data destination.
  5. Name your request. Again we’ll call it ‘Time Entries p1’
  6. Click Run and a moment later you’ll see Harvest data populate your Google Sheet:
    harvest-img6
  7. You can check the documentation for the full list of available API requests,  but if you just want to jump in, you can play around with the URLs you enter in the API URL path field. Try the following (one at a time):

  8. Note that each pull will be limited to 1 page, and each page contains just 100 records. So if you want to access more data, edit the “page” parameter to your URL path, like this:

    Since results for these queries will show up in separate tabs in Google Sheets, you may want to combine your page=1 and page=2 queries into a single tab. You can do this with a Google Sheets formula like this:

  9. You may also want to limit your pulls for certain client IDs. You can combine parameters like this:

    (you can find your client ID in the “clients” table).

Following the above steps, you will now be able to import data from the Harvest API directly into Google Sheets. By setting Google Sheets as a data source, you can also use this method to create Harvest data visualizations and dashboards in Google Data Studio.

Comments:2

  1. Great help, pulls data in! Is it possible to set a data range of the data pulled in however, i’m unclear how much data this is pulling

  2. Most of Harvest’s API responses sort by recency (e.g. the ‘spent_date’ or ‘created_at’ fields) and are limited to 100 records. You can see the specific default sort field in the documentation, but generally this means that if you run a Harvest API query without any parameters, it will return most recent 100 records. If you wanted to get data for, say, February, you’d add parameters like https://api.harvestapp.com/v2/time_entries?from=2019-02-01&to=2019-02-28

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